Corporate Rental vs. Hotel — Total Cost of Occupancy

This tool estimates total cost for 30+/60/90-night assignments. It’s a directional model, not a quote. Local tax rules and terms vary—always verify before booking.

What this calculator does

• Compares a hotel (ADR + taxes/parking/incidentals) to a furnished corporate rental(monthly rate + furnishings, utilities, internet, and typical housing costs).
• Applies common 30/90-day tax windows you choose, and lets you include one-time fees and deposits (optional).
• Shows effective daily rate and top cost drivers.
• Assumption: Numbers assume a furnished, utilities-included rental; specific units may vary and may require additional setup that is not included here.

What it doesn’t do

This is not a quote, contract, or tax/legal advice. Rates and rules can change. We’ll confirm specifics for your dates and market.

Calculator Inputs

Number of Nights

Market

Windows auto-set by market (editable). Percentages are user-supplied.

Hotel Details

Hotel ADR ($)

Parking/night ($)

Local Occupancy Tax (%)

Local Tax Window

State/Room Tax (%)

State/Room Tax Window

Has Kitchen?

Apply hotel taxes to parking & one-time fees (if taxable in market)

Corporate Rental Details

Monthly Rate ($)

Parking/night ($)

Local Occupancy Tax (%)

Local Tax Window

State/Room Tax (%)

State/Room Tax Window

Rental Has Kitchen?

Kitchen savings factor (%) — Rental

Apply rental taxes to parking & one-time fees (if taxable in market)

Additional Costs

Daily Meal Allowance ($)

Laundry/day ($)

Tip: The daily meal allowance is a company per-diem applied to both options. Kitchen savings reduce the per-diem where a kitchen is available.

⚙️ Advanced settings

One-time fees

One-time hotel fees ($)

One-time rental fees ($)

Jurisdiction tax rules

Rental tax calculation basis

Some jurisdictions tax the full contracted period even if fewer nights are occupied.

Include notice period in tax calculation

Check if your jurisdiction considers notice periods as taxable occupancy.

Contract terms

Billing method

Notice window (days)

Early-exit fee

Incidentals nuance (hotel)

Hotel breakfast included ($/day)

Kitchen savings factor (%)

Housekeeping & deposits

First housekeeping visit First visit included

Deposit ($) Non-refundable (include in TCO)

Market presets

Show cents

🧮 Solvers (what-if tools)

Cost Comparison

Hotel Total Cost

Effective Daily Rate: $0

Corporate Rental Total Cost

Effective Daily Rate: $0

COST DIFFERENCE (Hotel − Rental) ( 0% of Hotel )

🔎 Explain my result

Top Cost Drivers

Directional estimate only. Local rules may change tax treatment after 30+ or 90+ days. We verify details for your dates and market.

This model assumes a furnished, utilities-included rental as the baseline. Some markets or properties may require additional setup (e.g., furnishings or services), which can affect total costs and tax treatment.